Elections

Fall 2019 Election Information
For questions, please contact (sa_elections@u.rochester.edu) or Laura Ballou (laura.ballou@rochester.edu).

Elections Process

What can I run for?


Senate

Charged with the task of bettering student life, the Senators work to pass legislation and oversee the operation of student organizations. The Senate aims to advocate for all students. The Senate consists of six standing Committees: Academic Affairs, Appropriations, Campus Services, International Student Affairs, Organization Administration and Review, and Student Life.

Class Council

Class Councils are programming groups that promote class unity and school spirit by planning events and creating traditions. There are eight (8) Class Council positions in each class year.

What is the election process?


Election Interest Meetings

There will be no in-person interest meetings this year. Instead, a video version of the elections interest meeting is available to help you familiarize yourself with the open positions. In addition to the election interest meeting video, there will also be four Students’ Association Government & Class Council information sessions available (two of which are via Zoom and the rest will be in-person). If you are interested in attending any of those four, please let us know here (August 19th Zoom Link, August 20th Zoom Link, August 24th 10:00 A.M In-person Session Link, August 24th 5:00 P.M. In-person Session Link)

Registration of Candidacy

Complete the Election Candidacy Submission before ​September 3rd at 11:59 P.M. Eastern Standard Time (EST). ​In order to do so, you must first take the Election Rules Quiz, which you can retake as many times as necessary. After you complete the online rules test, you will receive a confirmation email containing your results and a link to the Election Candidacy Submission form. If you did not pass the test, you must retake it until you pass before submitting the Election Candidacy Submission form. Once you pass the test, fill out the Election Candidacy Submission form.

Campaign Period

Make use of the campaign period to properly get your platform out to the voters. Be sure to follow all campaigning rules and policies. Campaigning begins on September 6th at 11:59 P.M. Eastern Standard Time (EST) and ends on September 11th at 10:00 P.M. Eastern Standard Time (EST). Make sure you do not campaign until after the start date and time.

Voting

Voting will take place through a link on this website and on CCC. Students may vote for as many candidates as they like. Voting will begin on September 10th at 10:00 A.M Eastern Standard Time (EST) and end on September 11th at 11:59 pm. Expect unofficial results of voting on September 12th.

Violations

The Elections Violation Committee shall investigate all potential violations of campaign policies. If a candidate is found in violation of campaign policies, the Elections Committee shall impose appropriate sanctions according to the . To report an infraction you must fill out the Election Violation Report.

Campaigning Rules


  1. A campaign is defined as any form of public communication used to elicit support for one's own or another's candidacy.
  2. For the purposes of the Fall 2020 campaign period, ​only​ online campaigning will be allowed.
    1. No physical posters, chalking, or in-person campaign events will be allowed for the Fall 2020 election cycle, even if the candidate is remaining on campus.
  3. For the purposes of the Fall 2020 election, different types of campaigning are categorized below as either prohibited campaigning, private campaigning, or public campaigning. None of these lists is exhaustive, and the Elections Violation Committee may determine what category different campaign actions fall under.
    1. Prohibited Campaigning​ is not allowed at any time and includes, but is not limited to, the following actions:
      1. Physical campaigning, such as posting flyers, handing out brochures, or chalking
      2. Direct-messaging people who have not “subscribed” to the social media account of the campaigner
        1. For example, you cannot use Facebook messenger to direct-message someone who is not Facebook friends with you.
      3. Campaigning in official class Facebook pages
      4. Sending mass emails for campaign purposes (see Rule #7 below)
      5. Campaigning in an academic setting (see Rule #9 below)
    2. Private Campaigning​ includes actions that are meant to prepare a candidate for public campaigning, such as building a team of campaign assistants and creating campaign materials. It is allowed at any time including before the campaign period, and includes but is not limited to the following actions:
      1. Direct-messaging individuals who have “subscribed” to the social media account of the candidate
      2. Creating campaign materials before publishing them
    3. Public Campaigning​ includes actions that are meant to reach several voters to convince them to vote for a candidate. It is allowed only during campaign period from September 6th at 11:59 P.M. Eastern Standard Time (EST) until the end of the voting period on September 11th at 10:00 P.M. Eastern Standard Time (EST), and includes but is not limited to the following actions:
      1. Posting on any social media about someone’s candidacy
      2. Publicizing a campaign website
      3. Publicizing a campaign-specific (i.e. created for the purposes of campaigning only, not a candidate’s private account) social media profile, website, or social media event
      4. Posting in public forums to which message recipients have voluntarily subscribed and to which members may unsubscribe
        1. Note: Students are considered to be unable to voluntarily unsubscribe from official University of Rochester class pages due to the importance of the information that can be found there.
      5. Eliciting endorsements and using student organization mailing lists (see Rules #7 and #8 below)
  4. All candidates must fill out the candidacy form prior to the deadline (September 3rd 11:59 P.M. Eastern Standard Time (EST)) in order to be on the ballot, and no candidate may change their platform or photo after the deadline.
    1. In order to complete the candidacy form, candidates must first pass the Election Rules Quiz, which can be retaken as many times as necessary for a candidate to get all answers correct. Once the Election Rules Quiz is completed, candidates will automatically receive a link to the candidacy form, which also must be completed before the deadline.
  5. Anyone assisting a candidate with his or her campaign must follow all campaign rules. The candidate is responsible for ensuring that campaign assistants are informed of campaign rules and responsible for any violations committed by campaign assistants.
  6. There is a limit on the value of campaign materials of $100 for Presidential, $40 for Senate, and $40 for Class Council campaigns.
    1. These budgets cannot be combined for every race a candidate runs in. In other words, if the candidate is running for multiple positions, they shall not spend any more than the ceiling limit for the position with the highest spending limit.
      1. For example, if a candidate is simultaneously running for President and Senate, where the spending limits are $100 and $40, respectively, they cannot spend any more than $100. That is, they cannot combine spending limits for each position such that they have a total budget of $140).
    2. Moreover, any monetary or material contributions to a campaign (such as donations or gifts) will count towards the limit if used for campaigning. That is, for any contribution of some amount, the candidate’s budget will be decreased by the same amount.
  7. Candidates may not send mass emails for campaign purposes. Emailing campaign information to a student organization's mailing list may only be done with written permission from that organization's executive board. Email correspondence is an acceptable form of written permission.
    1. A candidate who is a member of a student organization's executive board must still receive approval from the executive board before sending campaign emails to the organization.
  8. Endorsements are the responsibility of the candidate and fraudulently using the image, likeness, or statement of others in the University community without their consent is subject to penalty.
  9. Campaigning is not allowed in any academic setting, such as in an online class.
  10. Campaigners may not remove or deface other candidates' campaign materials. All campaign materials should follow the Meliora Values.
  11. Campaigners may not harass other candidates or voters.
  12. Candidates may not include any profanity in their campaign materials. Furthermore, in accordance with Article V of the Students' Association Constitution, campaign materials must comply with the University of Rochester’s nondiscrimination policy.
  13. Any questions regarding the legality of campaigning should be directed to (sa_elections@u.rochester.edu). Questions regarding the legality of campaign initiatives should be addressed before those initiatives are carried through. For more information on campaigning in areas, refer below.

The Elections Violation Committee shall investigate all potential violations of campaign policies. If a candidate is found in violation of campaign policies, the Elections Committee shall impose appropriate sanctions according to the Elections Penalty Point System. The Elections Coordinator will notify all candidates of the potential violation and the ruling of the Elections Committee. All potential violations must be submitted through the Elections Violation Form.

Point Penalty System

To report an infraction you must fill out the Elections Violation Form . Please note that the Elections Violations Committee holds the right to give more or less points or sanctions on a case-by-case basis.

20-29 points: Lose the ability to publicly campaign for 24 hours.

30-39 points: Lose the ability to publicly campaign for 48 hours (if a candidate has already been penalized for past campaign violations, this only applies such that they lose campaigning for a total of 48 hours throughout their campaign).

40-49 points: Lose the ability to campaign for the remainder of the campaign period.

50-59 points: Disqualified from election cycle.

  • (20 Points) Campaigning before the designated campaign start time
  • (20 Points) Campaigning at an academic setting such as an online class
  • (20 points) Physical campaigning
  • (3 Points per dollar) Spending more than allotted limit on campaigning materials
  • (50 Points) Defacing or consenting to the defacement of another candidate's campaign materials
  • (20 Points) Posting in a class page or sending an unsolicited mass email
  • (5 Points per hour) Submitting candidacy past the deadline
  • (50 Points) Deceiving the Elections Coordinator or members of the Elections Violations Committee
  • (50 Points) Failing to comply with sanctions
  • (50 Points) Failing to remove campaign literature determined in violation of enumerated campaign policies within 24 hours of the "send time" of the notification email.
  • (50 Points) Fraudulently using the likeness, image, or statement of another member of the University of Rochester without their consent
  • (50 Points) Having campaign materials that discriminate against another person