Fall 2019 Election Information
For questions, please contact (sa_elections@u.rochester.edu) or Laura Ballou (laura.ballou@rochester.edu).

Elections Process

What can I run for?


Charged with the task of bettering student life, the Senators works to pass legislation and oversee the operation of student organizations. The Senate aims to advocate for all students. There are four (4) first-year Senate seats.

Class Council

Class Councils are programming groups that promote class unity and school spirit by planning events and creating traditions. There are eight (8) first-year Class Council positions.

Hall Council

Hall Councils are groups located in residence halls. They are student-led and dedicated to enhancing the community and the living learning experience of residents. Each council works to build community through programming efforts. There are six (6) executive board positions and multiple council ambassadors.

What is the election process?

Election Interest Meetings

You must attend one interest meeting to be eligible for candidacy. If you are unable to attend any of the Interest Meetings, please contact sa_elections@u.rochester.edu, before the last scheduled Interest Meeting. The Explore Opportunities session in Class Council, Hall Council, and Student Government during Orientation can count as an interest meeting if you attend the rules session.

  • Explore Opportunities in Class Council, Hall Council, and Student Government: Saturday August 24 th, 3 pm to 4 pm in May Room, Wilson Commons
  • Wednesday August 28 th, 7:00 pm to 8:00 pm in Genesee 325
  • Tuesday September 3 rd, 7:00 pm to 8:00 pm in Douglass 401

Registration of Candidacy

Complete the Election Candidacy Submission before noon (12:00 pm) on Thursday, September 5 th.

Campaign Period

Make use of the campaign period to properly get your platform out to the voters. Be sure to follow all campaigning rules and policies. Campaigning begins on September 8 th at noon (12:00 pm) and ends at the end of the voting period, September 13 th at 10:00 pm. Make sure you do not campaign until after the start date and time.


Voting will take place through a link on this website and on CCC.Students may vote for up to six hall council candidates. Students may vote for up to eight Class Council candidates. Students may vote for as many Senate Candidates as they wish. Voting will begin at 10:00 am September 12 th and end at 10:00 pm September 13 th .


The Elections Violation Committee shall investigate all potential violations of campaign policies. If a candidate is found in violation of campaign policies, the Elections Committee shall impose appropriate sanctions according to the . To report an infraction you must fill out the Elections Violation Form form.

Campaigning Rules

  1. A campaign is defined as any form of public communication used to elicit support for one's own or another's candidacy.
  2. All candidates must fill out the candidacy form prior to the deadline in order to be on the ballot, and no candidate may change their platform or photo after the deadline.
  3. Anyone assisting a candidate with his or her campaign must follow all campaign rules. The candidate is responsible for ensuring that campaign assistants are informed of campaign rules and responsible for any violations committed by campaign assistants.
  4. There is a spending limit of $100 for Presidential, $40 for Senate, and $40 for Class Council and Hall Council campaigns.
    1. These budgets cannot be combined for every race a candidate runs in. In other words, if the candidate is running for multiple positions, they shall not spend any more than the ceiling limit for the position with the highest spending limit.
      1. Example. If a candidate is simultaneously running for President and Senate, where the spending limits are $100 and $40, respectively, they cannot spend any more than $100. That is, they cannot combine spending limits for each position such that they have a total budget of $140).
    2. Moreover, any monetary or material contributions to a campaign (such as donations or gifts) will lower the spending limit. That is, for any contribution of some amount, the candidate’s budget will be decreased by the same amount.
      1. Example. Donated t-shirts will be appraised and calculated into the spending limit decrease). The Elections Coordinator reserves the right to request expense reports and receipts, and appraise all campaign contributions.
  5. Candidates shall not campaign before the campaign period begins.
    1. This includes the use of online media and social networking websites to elicit public support, and contacting organizations to receive endorsements. Campaign assistants are also subject to this rule.
      1. Example 1. If a campaign assistant is the president of a fraternity, they may not campaign to their fraternity on behalf of the candidate until the campaign period begins.
      2. Example 2. Candidates and campaign assistants may not privately contact individuals outside of their campaign to solicit support before the campaign period begins.
    2. Candidates may, however, utilize assistants exclusively for preparation of campaign materials before the campaign period begins. Candidates shall not utilize an entire organization for pre-campaign assistance.
  6. The campaign period ends Friday, September 13th at 10pm, the time at which voting closes. All campaign materials must be removed within 48 hours of voting closure.
  7. Endorsements are the responsibility of the candidate and fraudulently using the image, likeness, or statement of others in the University community without their consent is subject to penalty.
  8. Candidates and campaign assistants may not harass others in any way to elicit support. This includes, but is not limited to: sliding items under residence hall doors, knocking on residence hall doors for campaign purposes, putting flyers on residence hall doors without permission, writing on residence hall whiteboards without permission, etc.
  9. Candidates may not send mass emails for campaign purposes. Emailing campaign information to a student organization's mailing list may only be done with written permission from that organization's executive board. Email correspondence is an acceptable form of written permission. A candidate who is a member of a student organization's executive board must still receive approval from the executive board before sending campaign emails to the organization.
  10. With regards to social media websites, candidates may not send any unsolicited messages at any time, which includes but is not limited to: writing on someone's profile, unsolicited tagging, etc.
    1. Candidates may campaign in any forum to which message recipients have voluntarily subscribed or from which recipients can unsubscribe.
    2. Note: Students are considered to be unable to voluntarily unsubscribe from official University of Rochester class pages due to the importance of the information that can be found there.
  11. Candidates cannot try to influence people while they are voting. This includes, but is not limited to: standing near the voting stations in Wilson Commons and candidates being in a room while individuals submit their vote via computer.
  12. Candidates may only campaign in the following areas: residence halls, dining halls, Wilson Commons, athletic facilities, Todd Union, and the "Painted Tunnel." Candidates may not campaign in academic areas, including the following areas: libraries (including Gleason and the iZone), building that are primarily used for classes, and University administrative offices. Please refer to all University Posting guides which are more inclusive.
  13. Proper posting guidelines must be followed, including all Residential Life policies, and all candidates must follow University policies that are pertinent to the election and campaigning.
  14. Candidates may not remove, deface, or obstruct the view of other candidates' campaign materials.
    1. Candidates may not write on other candidates' campaign materials.
    2. Candidates may not flyer over other candidates' campaign materials or over publicity for upcoming events.
  15. Candidates may not include any profanity in their campaign materials. Furthermore, in accordance with Article V of the Students' Association Constitution, campaign materials must comply with the University of Rochester’s nondiscrimination policy.
  16. Any questions regarding the legality of campaigning should be directed to (sa_elections@u.rochester.edu). Questions regarding the legality of campaign initiatives should be addressed before those initiatives are carried through. For more information on campaigning in areas, refer below.

The Elections Violation Committee shall investigate all potential violations of campaign policies. If a candidate is found in violation of campaign policies, the Elections Committee shall impose appropriate sanctions according to the Elections Penalty Point System. The Elections Coordinator will notify all candidates of the potential violation and the ruling of the Elections Committee. All potential violations must be submitted through the Elections Violation Form.

Campaigning is legal in the following areas:

  • Athletic Facilities
  • Dining Halls
  • Residence Halls
  • Painted Tunnel
  • Todd Union
  • Wilson Commons

Chalking is legal in the following sidewalks:

  • Dandelion Square
  • Residence halls
  • Eastman Quad
  • Todd Union
  • Engineering Quad
  • The Clock Tower

Campaigning is strictly prohibited in or on any doors that enter or exit buildings, academic buildings, libraries, administrative buildings, tunnels (besides "painted tunnel"), and the clock tower.

Chalking is strictly prohibited on the surfaces of buildings, under awnings/any structure that could potentially obstruct rain from washing the chalk away, any brick surface, and any street. The complete chalking policy can be found on WCSA's website. Read the River Campus chalking policy

Point Penalty System

To report an infraction you must fill out the Elections Violation Form form. Please note that the Elections Violations Committee holds the right to give more or less points or sanctions on a case-by-case basis.

20-29 points: Lose physical campaigning ability or online campaigning ability up to the discretion of the Elections Violations Committee.

30-39 points: Lose physical campaigning ability and online campaigning ability.

40-49 points: Lose the ability to campaign entirely.

50-59 points: Disqualified from election cycle.

  • (-3 Points per piece of literature) Violating posting policies
  • (-5 Points per piece of obstructing literature) Obstructing another candidate's campaign literature
  • (-20 Points) Campaigning before the designated campaign start time
  • (-3 Points per dollar) Spending more than allotted limit on campaigning materials
  • (-50 Points) Defacing or consenting to the defacement of another candidate's campaign materials
  • (-20 Points) Posting in a class page or sending an unsolicited mass email
  • (-5 Points per hour) Submitting candidacy past the deadline
  • (-50 Points) Deceiving the Elections Coordinator or members of the Elections Violations Committee
  • (-50 Points) Failing to comply with sanctions
  • (-50 Points) Failing to remove campaign literature determined in violation of enumerated campaign policies within 24 hours of the "send time" of the notification email.
  • (-50 Points) Fraudulently using the likeness, image, or statement of another member of the University of Rochester without their consent
  • (-50 Points) Having campaign materials that discriminate against another person