Event Submission Guidlines

SIMCON 40 will be using the event-block scheduling, but with at least half an hour between each block. All RPGs and events that last longer than two hours must be booked for the entire block duration. If you would like to host an event that is shorter than two hours please still keep it within the blocked off time. For example if you wanted an hour long event please do not schedule it for from 7:00 to 8:00 as that takes up time between the block schedule.

If you are hosting an all day open open booth, such as a game creator with their own booth, we can schedule you for whatever ours you would like, on the grounds that people do not register for your event. If you do this people will still see your event in the event listings.

Friday, March 30th Saturday, March 31st Sunday, April 1st
Block Start Time End Time Start Time End Time Start Time End Time
Morning 11:00 AM 2:45 PM 11:00 AM 2:45 PM
Afternoon 4:00 PM  7:45 PM 3:15 PM 7:00 PM 3:15 PM 7:00 PM
Evening 8:15 PM 12:00 AM 8:00 PM 12:00 AM

Event submissions for SIMCON 40 require an email submission. Send an email to simulation.gaming.convention@gmail.com with the subject line “SIMCON 40 Event Submission” (or use this link) with the following template:

Event Organizer:
Title of Event:
Time of Event:
Type of Event:
Maximum Players:
Allow Reservations: (Yes/No?)
Event Description:

For more details, see here.

Event Submissions close on March 9th.

Any additional information you want to include, or to ask for any clarification not otherwise provided, you can email us directly (simulation.gaming.convention@gmail.com), or within the body of the submission email outside of the template.

The entirety of your event should be contained within the time span of one of these blocks. Although your event does not have to start at the beginning of a block, it should not extend past the end of a block.  This is to help reduce event overlap. If you wish to schedule an event that runs for a greater amount of time than the length of one block, please specify that in the email.