What is it?
Supplemental Funding is a sum of money set aside each year during budgeting that will be distributed to SA groups by Committee action. This money is intended for use by groups for expenditures that were not included in the budget request submitted during the previous year. This may include unexpected equipment needs, new programs, attendance at a conference, or programs organized in conjunction with the Eastman School of Music. Money obtained through supplemental funding requests must be used within all SAAC guidelines.
There are four different types of Supplemental Funding requests that can be made: Program, Equipment, Conference, and “Experience Eastman”.
- Program
- Program supplemental funding can be used to help offset the cost of a new or improved program, especially when the costs for the program were not included in the budget request submitted during the previous year.
- Equipment
- Equipment supplemental funding can be used to purchase equipment that is expected to last longer than three years. This type of equipment should not be included in budget requests, so supplemental funding is the only way that long term equipment can be purchased. Equipment purchased through Supplemental Funding is the property of the Students’ Association, and should be cared for appropriately.
- Conference
- Conference supplemental funding may be requested to offset the cost to send up to four members of an SA recognized group to a conference that may be beneficial to the group’s mission. This funding will cover entrance fees of up to $100 per person, however a group may only receive conference supplemental funding once every other year.
- Experience Eastman
- Launched in 2009, the Experience Eastman program is an effort to more closely integrate the University of Rochester River Campus and the Eastman School of Music. Student organizations adapt a current event or design a new program concept which meets the goals of the Experience Eastman Program. Sponsoring organizations are responsible for funding their portion (sponsorship) of the event but may seek additional funding through Experience Eastman supplemental funding.
Who is eligible?
Detailed information about who is eligible for Supplemental Funding can be found under Article IV, sections 1 and 2 of the SAAC Policy and Procedure Manual (PPM).
In general, any SA recognized group (or SA funded group) is eligible to apply for Supplemental Funding, except groups that are religious in nature. The use of the funds should satisfy the guidelines of the 8 Principles of Funding, and should NOT be used for the following:
- Charitable Events
- Community Service Programs
- Food (with a few exceptions)
- Gifts
- Newsletters
- Prizes and Awards
- Testing and Certification
- T-Shirts and Uniforms
- Exceptions:
- Up to $12/person per semester can be allocated for the purchase of costumes for performance groups.
- Exceptions:
