How to Start a New Student Organization

Scroll down to see the process it takes to start a new student organization.

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Start a Club Sport

Start a Student Organization

Start a Service Organization

1. Advisor Meeting

Schedule an appointment with an advisor in Wilson Commons Student Activities (201 Wilson Commons) to discuss your proposed organization and review resources (http://rochester.edu/college/wcsa/)

1. Advisor Meeting

Schedule an appointment with an advisor in Wilson Commons Student Activities (201 Wilson Commons) to discuss your proposed organization and review resources (http://rochester.edu/college/wcsa/)

1. Community Service Network Meeting

Schedule a meeting with the CSN Executive Board (csn.uofr@gmail.com) and the CSN Advisor, Glenn Cerosaletti (glenn.cerosaletti@rochester.edu) to discuss your organization.

2. Proposal

Complete the Proposal

Fill out and submit the New Organization Proposal. You will need the names and class years of at least 12 members. Begin formulating the set up of your executive board.

3. First Meeting

3. Meeting with Club Sports Caucus:

After submitting the New Organization Proposal form, contact the Club Sports advisor for an audience with the Club Sports Caucus.  The Caucus will review your proposal and contact you within two business days with their decision regarding preliminary status.

3. Meet with Policy & Review Committee

After submitting the New Organization Proposal form, contact the Chair of the SA Policy & Review Committee at sa_policy@u.rochester.edu to schedule a meeting with the committee. The Policy & Review Committee Chair will schedule a date for you to present to the committee where you will discuss your organization. The committee will then review your proposal and contact you within two business days with their decision regarding Preliminary status. At that time, it will also be determined whether your organization is eligible for funding.

3. Meet with Policy & Review Committee

After submitting the New Organization Proposal form, contact the Chair of the SA Policy & Review Committee at sa_policy@u.rochester.edu to schedule a meeting with the committee.  The Policy & Review Committee Chair will schedule a date for you to present to the committee where you will discuss your organization.  CSN Executive Board representative will attend this meeting as well to explain what interactions have occurred between CSN and your organization and to explain any relevant community service specific details. The Policy & Review Committee Chair will schedule a time to meet where you will discuss your organization. The committee will then review your proposal and contact you within two business days with their decision regarding Preliminary Status.

4. Preliminary Registration Period

Once you have received Preliminary Status from the Caucus, the submitter of the New Organization Proposal will receive an email from the CCC with a link to the New Organization Registration form and information on your Primary Adviser. You will then have 2 months of Preliminary Status to complete the following items. Failure to complete these may result in cancellation of Preliminary Status and its benefits.

  • Hold a General Interest Meeting: Advertising for this meeting can help to make students aware that your organization has been established. You may request up to $30 of New Organization Development Funds through the SA accountant in the Ruth Merrill Center.  (Not available until New Organization Registration form has been submitted and approved.)

  • Members: Try to expand your membership by recruiting more than the required 12 undergraduate students as prospective members.  Hold officer elections.

  • Campus Club Connection: Familiarize yourself with the Campus Club Connection as this is the official resource for student organizations. Log onto the CCC and complete the public information about your organization, officer contacts, and member lists.

  • Constitution: You will be assigned a committee member in order to help create and finalize your constitution. Use the approved constitution format (doc) to help formulate your constitution.

5. Return to Policy & Review

5. Return to Club Sports Caucus

After the above tasks are completed, schedule a meeting with the Caucus.  The Caucus will then vote on extending an opportunity to become a recognized club sport.

6. Return to Policy & Review

When the above tasks have been accomplished, contact the Policy & Review Committee Chair for final approval. Your organization will be required to meet with the committee once more. If final approval is given, your organization will be put on the Senate agenda.

6. Return to Policy & Review

When the above tasks have been accomplished, meet with the CSN Executive Board before contacting the Policy & Review Committee for final approval. Your organization will be required to meet with the committee once more, with a CSN Executive Board representatives attending again. If final approval is given, your organization will be put on the Senate agenda.

6. Return to Policy & Review

When the above tasks have been accomplished, contact the Policy & Review Committee Chair for final approval. Your organization will be required to meet with the committee once more. If final approval is given, your organization will be put on the Senate agenda.

6. Come to Senate

At a meeting, the Senate will vote on whether to recognize your organization. If recognized, the Speaker will sign your constitution. A copy of your constitution will be emailed to you after the Senate meeting.  It is your responsibility to upload your approved constitution to your CCC site.